Document Scanning

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The data storage is a critical process that affects individuals and businesses. People have documents that they would like to store for a long time. Sometimes they need them stored in a way that they can easily retrieve them. Let’s take the example of a birth certificate that could be required depending on the company you are applying for a job. Unfortunately, because of the current world developments, most of your job applications will be online. You need to have that file so that you can send it to numerous potential employers. The documents have to be in a digital format. How can you convert an analog document to a digital format? Scanning is the way you can have your file in your email, flashcards, or USBs. It’s a method that has been effective for many people.

On the other hand, the businesses storing documents, especially large format documents, run out of space as it grows. They need to free up space, sometimes, rooms full of blueprint drawings. If large blueprints are archived in computer files, those rooms can be turned into offices – what they are originally made for.

Boxes piled up with hat and a clipboard on top of them

Why should you have your document scanned?

Before we can proceed further, you need to understand why you should have your documents scanned. There are a plethora of benefits associated with having a document scanned. Take a look at the significant benefits below.

desktop, laptop, and mobile along with documents, folders, envelopes with data storage and security cloud in center.
  • Ease of retrieval – For individuals, confidential documents are often stored at a hidden place that sometimes takes time to get the documents. With a scanned document, this information is stored at a safe place with restricted access. A single click can retrieve the document.

  • Organization – Traditional storage methods often require a high level of organization to ensure that the documents can be retrieved quickly, and none is lost. With a digital document, the organization is much easier. Store the document in a folder and restrict access.

  • Ease of distributions – These documents are much easier to distribute as you can make copies. Traditional papers will require you to photocopy as many times as they are distributed. Copying documents can become expensive.

Benefits of our document scanning services

Like many individuals and businesses, who have already been using our scanning services, you may know the advantages of document scanning services at our location.

  • There is no need to invest in the document scanning equipment, as you hire a professional data scanning service with all the equipment.

  • Help you save on costs while digitizing your papers.

  • You get professional services at an affordable price.

  • We have a high turnover.

  • Ease of accessibility for the scanned documents. They can be retrieved much faster than traditional papers.

  • Data protection. Only the person with access can retrieve and use the information.

  • Protection from disaster or data loss through backups and cloud storage.

  • Scanned documents take up less space, and it’s easier to store and retrieve the documents.

  • Quality is guaranteed

  • We have years of experience in document scanning services.

  • We offer and ensure a hassle-free experience.

  • Frees up employees to work on other tasks while scanning the document; therefore, everything still goes on as planned.

  • It can be an excellent alternative for faxing, where possible, which can save money as well.

physical mail box next to laptop with email envelopes on keyboard and paper plane and clouds in background

Our document scanning services

We offer document scanning services and send the files back to you via email or any channel. Our services are quick and are of high quality. For the scanned document, we can send it to you in the file format that you prefer. We can scan a document to PDF or image format, such as JPEG. You can bring all your documents to us or for a large job we can pick them up from you. It doesn’t matter whether they are financial statements, legal statements, or letters; we will scan them for you. Large format scanning is also available. Additionally, we offer document printing from the various storage Medias such as USBs.

a businessman is putting a document over scanner glass to scan

In a nutshell, here is what you need to know about us.

  • You can walk in during any of our business hours with your documents. If you would like to arrange for pick up, we can also help you with that. Call us, and we can help you with that.

  • We get the most common request to email a digital copy (PDF or JPEG) to one or more recipients. For companies, we save them on preferred cloud storage they use.

  • For companies, we provide file indexation if needed.

  • If you like to use shredding service after making a digital copy, we can also offer that on top of it.

Document scanning process for a large scale project

Being organized is the key to our success and ensures that our clients are satisfied. As such, we would like our clients to be aware of the systematic way we follow from the moment they contact us to provide them with the final output. Here is our document scanning process.

  • First, we estimate the number of pages that have to be printed.

  • We examine the papers. We look at the quality. Taking photos could help us determine the quality of the images.

  • Sometimes, we have to ask the questions to clarify and send the appropriate quotes to you.

  • You can bring the documents to our office.

  • We then scan the documents.

  • We provide the scanned documents in the file format that you needed.

  • We can then give the original documents to you or shred them as ordered accordingly.

Confidentiality

One of the most significant factors that a client worries about is the confidentiality of the information that they need to digitize. Organizations and people alike have confidential information regarding themselves, their employees, add the clients they serve and keep their private information. We take all privacy measures possible to avoid any misuse of the data.

FAQs

Are you open during COVID-19 outbreak?2020-04-17T20:57:40-07:00

Yes, we are open during the COVID-19 outbreak. We are taking all possible precautions, while serving you in store. We recommend that you have face mask on during your visit in store. For fingerprinting services, it is mandatory that customers wear face masks for their and our team members safety.

We are open all 7 days with our regular business hours. We are off for only 4 holidays throughout the year.

Click here to see live update for our business hours.

Document Scanning and Faxing Services Explained